Terms & Conditions

Tailor Made Series

Untitled Document

Special pricing available for travel between November 1 and December 15, 2012, and based on itinerary as published.

Included:  Accommodations as noted in the itinerary; meals as specified; arrival and departure transfers; fully guided sightseeing as noted in the itinerary (including park and entrance fees); game drives on a shared camp vehicle basis; local bottled water during sightseeing; all beverages during your stay at Olonana, excepting champagne and premium brand liquors; handling of two pieces of baggage per person; and hotel taxes.

Not Included: Passenger Travel Protection Program; international and internal airfares (internal airfare is quoted separately at $520 per person); costs associated with obtaining passports or entry visas; airport departure taxes, unless otherwise noted; excess baggage charges; gratuities to guides and/or transfer staff, safari camp staff, driver-guides, rangers/trackers and porters (recommended guidelines will be provided in A&K's pre-tour documentation); meals other than those specified in the itinerary; sightseeing not included in the itinerary; and personal expenses such as laundry, communication charges and optional activities (which are subject to availability).

Itineraries: Accommodations and arranged sightseeing are subject to change at any time due to unforeseen circumstances or circumstances beyond Abercrombie & Kent's control. Every effort will be made to operate itineraries as planned, but alterations may occur after the final itinerary has been issued. A&K also reserves the right to withdraw a program or any part of it, to make alterations to the itinerary or the program inclusions as it deems necessary or desirable, and to pass on to tour members any costs caused by delays or events beyond its control.

Special Requests: Specific requests such as adjacent or connecting rooms, bedding requests, smoking rooms and special dietary needs should be advised at the time of booking. Please note that every effort will be made to secure a special request; however, it cannot be guaranteed in advance of travel.

Prices and Arrangements: Quoted program prices include planning, handling and operational charges and are based on current rates of exchange, tariffs and taxes. A&K is under no obligation to give a breakdown in costs involving any custom travel program.

Early Arrival: A&K recommends that you arrive a day or two before the start of your planned program to allow time to relax and refresh after your journey. To help you prepare for the start of your tour, A&K has negotiated favorable overnight rates at many hotels; please ask for details at the time of booking.

A&K's Passenger Travel Protection Plan: Our specially designed travel protection plan, which provides cancellation coverage, medical coverage and protection against lost or damaged luggage, is not included in the program price and is strongly recommended.

Passports and Visas: Valid passports are required for travel to Kenya. Check with your travel agent or A&K for the latest visa requirements. Please note that non-U.S. passport holders are responsible for obtaining the required documentation applicable for entry. Passports must be valid for six (6) months after the return of your journey and should also have sufficient blank pages for visas and immigrations stamps. A&K cannot be held responsible should you be denied entry to a country due to non-compliance with these requirements. A copy of your valid passport must be submitted to A&K in order to confirm air reservations.

Registration and Payment Schedule: Payment in full is due upon booking. 

Cancellation Charges: Cancellations received by A&K 65-45 days prior to departure will be subject to forfeiture of 25% of the program price; 44-30 days prior will be 50% of the program price; and 29 days or less prior to departure will be subject to 100% of the program price.

Cancellation Charges for Extra Services: Additional hotel nights and other extra services booked in connection with A&K programs are subject to the following: Cancellations received 31 or more days prior to the service will be refunded in full; cancellations received 30-15 days in advance will be charged 50% of the price; and cancellations received less than 15 days in advance will be charged 100% of the price.

Air Transportation: International airfares are not included in program pricing. Abercrombie & Kent USA, LLC, has special agreements with many carriers and can offer quotations from any gateway. Please ask your tour consultant about our special fares. All international and internal air quotes are subject to change and can carry penalties and surcharges until final payment has been received by A&K. Flight confirmation is based on availability. Air reservations cannot be confirmed until a passport copy is received by A&K. Please note that certain airfares are subject to a service fee.

Airlines concerned are not to be held responsible for any act, omission or event during the time passengers are not on board their planes or conveyances. These programs may use the services of any IATA carrier. International air carriers are subject to international air conventions limiting their liability. The limitations of liability are contained on the reverse side of the airline ticket or e-ticket receipt, or on the carrier's web site, and form part of the terms and conditions of this package. The passage contract in use by these companies, when issued, shall constitute the sole contract between the companies and the purchaser of these travel programs and/or passage.

Baggage: Abercrombie & Kent provides handling of two pieces of baggage per person. Weight restrictions on some routes on internal/domestic flights may apply; details will be provided with pre-tour documentation. Baggage and personal effects are at the owner's risk throughout the travel program, and A&K assumes no liability for lost or damaged baggage. Please check with your international carrier for other baggage restrictions applicable to your international flights.

Claims and Refunds: Refunds are not made for any missed services, except for verifiable extenuating circumstances. Please see our Limits on Abercrombie & Kent's Responsibility clause below. For verifiable claims to be considered, they must be received in writing within 30 days of the termination of the program and be accompanied by supporting documentation and/or a statement from the local destination company verifying the claim. Any adjustment considered will be based on the actual price of the services involved and not on a per diem basis. Adjustments will not be made for unused sightseeing trips or meals. A&K will not accept any liability for any claims that are not received within 30 days of the termination of your travel program. All claims for days missed while travelling should be made in writing within 30 days of the termination of the program.

Limits on Abercrombie & Kent's Responsibility: Abercrombie & Kent USA, LLC, its employees, shareholders, officers, directors, successors, agents and assigns (collectively A&K), does not own or operate any entity which is to or does provide goods or services for your trip. It purchases transportation (by aircraft, coach, train, vessel or otherwise), hotel and other lodging accommodations, restaurant, ground handling and other services from various independent suppliers (including from time to time other affiliated Abercrombie & Kent companies). All such persons and entities are independent contractors. As a result, A&K is not liable for any negligent or willful act of any such person or entity or of any third person.

In addition and without limitation, A&K is not responsible for any injury, financial or physical loss, death, inconvenience, delay or damage to personal property in connection with the provision of any goods or services whether resulting from but not limited to acts of God or force majeure, illness, disease, acts of war, civil unrest, insurrection or revolt, animals, strikes or other labor activities, criminal or terrorist activities of any kind, overbooking or downgrading of services, food poisoning, mechanical or other failure of aircraft or other means of transportation or for failure of any transportation mechanism to arrive or depart on time. There are many inherent risks in adventure travel of the type involved here, which can lead to illness, injury, or even death. These risks are increased by the fact that these trips take place in remote locations, far from medical facilities. Passenger assumes all such risks associated with participating in this trip.

Travel Advisories and Warnings: It is the responsibility of the traveller to become informed about the most current travel advisories and warnings by referring to the U.S. State Department's travel web site at travel.state.gov or by phone at 888 407 4747. In the event of an active State Department Travel Warning against travel to the specific destination location(s) of the trip, should the traveller still choose to travel, notwithstanding any travel advisory or warning, the traveller assumes all risk of personal injury, death or property damage that may arise out of the events such as those advised or warned against.

Arbitration Agreement: Any controversy or claim arising out of or relating to these Terms and Conditions, to the Limits on Abercrombie & Kent's Responsibility clause, to the brochure, to any information relating in any way to the trip, to the trip itself, or to any products or services related to the trip, shall be settled solely and exclusively by binding arbitration in Chicago, Illinois, in accordance with the Commercial Arbitration Rules of the American Arbitration Association, except that (a) in lieu of a personal appearance at arbitration, the arbitration may be conducted by telephonic means, (b) arbitration is the exclusive forum for dispute resolution (no court actions), and (c) except as otherwise provided by statute, each party shall bear its own costs and expenses and an equal share of the arbitrator and administrative fees.

Traveller's Representations: The traveller represents that neither he nor she nor anyone travelling with him or her has any physical or other condition or disability that could create a hazard to him or herself or other members of the tour. A&K reserves the right to decline to accept anyone on a trip, and to remove from the trip, at his or her sole expense, anyone whose condition is such that he or she could create a hazard to himself or others, or otherwise impact the enjoyment of other passengers on the trip.

ANY PAYMENT TO ABERCROMBIE & KENT CONSTITUTES YOUR ACCEPTANCE OF THE TERMS AND CONDITIONS SET OUT HEREIN AND IN MORE SPECIFIC PRE-DEPARTURE PASSENGER DOCUMENTATION, INCLUDING THE PERSONAL INFORMATION FORM.

Abercrombie & Kent accepts all major credit cards.

© 2012 Abercrombie & Kent USA, LLC. ABERCROMBIE & KENT, A&K, ADVENTURE CREW, DESIGN YOUR DAY, GUARDIAN ANGEL, INSPIRING EXPERIENCES, MARCO POLO CLUB, PRIVATE JOURNEYS, SIGNATURE SERIES, SIMPLY THE BEST WAY TO TRAVEL, TRAVELLING BELL BOY and the ampersand design are service marks owned by Abercrombie & Kent Group of Companies, S.A. The service marks and trademarks of airlines appearing in this brochure and on abercrombiekent.com are owned by the respective companies mentioned.